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March 14, 2024

Vital Records Best Practices for Law Firms
“It is fair to assume that if a law firm does not take action to protect client’s files, then they are liable for that loss.” Executive Michael Platts, Charles R. Tutwiler and Associates Fire can be devastating almost anywhere it...
March 14, 2024

Vital Records Best Practices for Libraries
Since ancient times, with the famous loss of the world’s largest archive of knowledge – the burning of the great Library of Alexandria – libraries have been at special risk to fire-related catastrophes. Disaster could strike at any time, destroying documents and archives in your library facility. It is often the responsibility of the local librarian to maintain a community’s heritage and records. It is also the responsibility of these individuals to ensure that they have implemented effective procedures to minimize the effects of a disaster.
March 14, 2024

Fire Protection Best Practices for Lumber Yards
The National Fire Protection Association has developed a formula to gauge the hazard associated with a potential industrial fire at a specific type of business. Using the formula, each type of business is assigned an “occupancy hazard number” which ranges from 3 through 7, with the occupancies with the greater hazards receiving lower classification numbers.
March 14, 2024

Vital Records Best Practices for Government Employees
Vital records protection is essential to ensure that the details of the past are not destroyed, forgotten, discarded or altered. Business records such as titles, contracts, lease agreements, financial statements and many other important documents need to be protected against fire, flood and other types of disasters. Personal records that may include insurance policies, deeds to land rights, or even family photos or negatives should also be protected from destruction by the best possible means. One especially important type of document that needs 100% protection is a governmental document. All levels of the government should be prepared as best as possible to protect our vital public records.
March 14, 2024

Vital Records Best Practices for Museums and Historical Societies
Preserving items from the past to show future generations the successes and failures of their elders is a great way to provide an interesting history lesson for all who are interested. The world’s museums and historical societies are places where the details of yesteryear are collected, restored, and guarded for everyone to appreciate. Exhibits can be as simple as a desk from the first schoolhouse in the town the museum is located, or as complex and fascinating as the device used by the Wright Brothers to become the “first in flight” in Kitty Hawk, NC. Regardless of the nature or value of the display, all museums and historical societies share a unique responsibility when it comes to protecting important items from fire, flood, theft, or other disasters.
March 14, 2024

Vital Records Best Practices for Tribal Governments
Although the Native American (Indian) Nations may have had to give up most of their land over the years, they retained their right of self-government. Tribal governments are like other state governments, i.e., self-regulating bodies under the protection of the federal government. They provide many services to their members, ranging from health care and housing assistance to education and economic development assistance.
March 14, 2024

Vital Records Best Practices for Pharmaceutical Companies
Businesses with an eye on the future are always looking for new paths to growth as well as ways to reduce risk. Losing a major client to a competitor, overpriced or underpriced products, going into a venture underfunded, and not carefully studying the marketplace are all common reasons for a business to fail.
March 14, 2024

Vital Records Best Practices for Public School Districts
The number of official documents that a school system must maintain is staggering. The list includes critical data relating to budgets, student records, written curriculums, test scores, and a host of other official papers and Vital Records. Every state has different regulations for how long these files need to be stored; and it is the underlying responsibility of the school district to be accountable for the data’s security.
March 6, 2024

Fire Protection Best Practices for Realty Companies
Buying a home is one of the first steps to living the American Dream. In fact, the entire banking system is based on the mortgage economy. The ability to get out from under the expensive cloud of renting someone else’s property can have a major impact on a person or family’s overall financial well being.

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