News

March 14, 2024

Great insurance for their insurance papers

Virtually every business purchases insurance to protect its assets. But how do you protect the insurance documents that insure the continuity of your business?

Community Management Association, Inc., of Colorado Springs, Colorado, relied on two 4-drawer FireKing legal filing cabinets to protect all its important documents, including their insurance papers and other vital papers. It was protection for which they were profoundly grateful when an intense fire destroyed their office building.
March 14, 2024

Data retrieved, picture-perfect, from fire that melted girders
American Hose and Hydraulics of Baton Rouge, Louisiana, suffered a devastating fire that totally destroyed its offices. Experts determined that the blaze roared for more than 10 1/2 hours at temperatures in excess of 2000º, with temperatures exceeding 2800º during the hottest 3 1/2 hours of the conflagration.
March 14, 2024

Disaster Prep for Accounting Firms
In the Sarbanes-Oxley era of regulatory and legal compliance, an increasing amount of corporate data is being recorded, categorized and archived. Vital records are principally defined as “those records containing information that is essential to the survival of an organization in the event of a disaster or business interruption.”
March 14, 2024

Record Keeping Best Practices for Dentist Offices
Protecting and creating “backup copies” of a dental practice’s vital records is a crucial management issue for dentists. When the personal, privileged health information of patients accumulates over the lifetime of a practice, records management and protection becomes an increasingly serious issue that, when mismanaged, cannot only threaten the livelihood of a practice but can also compromise the personal information of patients and possibly create a HIPAA violation. HIPAA (Health Insurance Portability and Accountability Act of 1996) regulations are a set of national standards which are designed to force dental practices – along with the rest of the healthcare infrastructure – to comply with strong security and privacy standards to protect personal health information. Failure to comply with HIPAA can result in civil penalties (mainly fines) as well as, in rare cases, criminal penalties.
March 14, 2024

Complying with Medical Laws & Requirements
Every category of business or governmental organizations has a number of certain documents and other items that are important enough to safeguard from all types of catastrophic disaster. Some industries make the decision to protect these documents, known in legal terms as “Vital Records” in hopes to have a smoother recovery in the event of a fire, flood or other disasters; other industries have the same intention, but are often required by law or regulation to provide adequate Vital Records Protection (VRP). Either way, storing Vital Records and documents in fireproof containers will save an organization not only precious information, but the time, money, and effort that would have gone into trying to reproduce destroyed documents.
March 14, 2024

Best Practices for Records & Documents Protection for Funeral Homes
Many funeral homes are small, family-owned operations that have been in business for many generations. Given those circumstances, even the most modest of facilities can house a wealth of documents, certificates, and local genealogical history that is irreplaceable in the event of a disaster. With historical records, the family funeral home often acts as a repository for the last surviving documents that relate to ancestral loved ones.
March 14, 2024

Vital Records Protection Best Practices for Insurance Agencies
A non-fireproof cabinet in an insurance agency is not completely inappropriate for all situations. For example, files with non-current information, otherwise known as “dead files” can be stored in regular cabinets or destroyed in a proper manner. Also, anything that is easily replaceable can be kept in non-fireproof cabinets; however even what seems to be replaceable before a fire, flood or other disaster, can prove to be quite a challenge to restore afterward.
March 14, 2024

How Aetna’s Corporate Headquarters Prepares for Disaster
It’s a well-established fact that no matter how well thought out a business plan is, just one disaster – fire, flood, major theft or other unexpected occurrences – can erase all profits and cause a business to fail. Perhaps more than any other type of enterprise, insurance companies are well aware of the pitfalls and risks businesses face today.
March 14, 2024

Vital Records Best Practices for Colleges and Universities
American colleges and universities have the unique responsibility to educate our future professionals. Doctors, lawyers, politicians, statisticians, computer programmers, advertising executives – you name it, the most important and high-paying professions are filled with candidates who graduated from an institution of higher learning. These institutions are places of learning, but first and foremost, they are businesses.

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